Queensland Health needs an Immunisation Discard or Transfer Form for every dose you throw out. ImmunaStock already has the vaccine, batch, expiry and quantity, so the form is filled in before you reach for a pen.
Mirrors the Queensland Health Immunisation Discard or Transfer Form · Built with Queensland practice nurses
The Immunisation Discard or Transfer Form is published by Queensland Health. Record every batch number and the number of doses, then email the completed form to QHIP-ADMIN@health.qld.gov.au. Do not use it for vaccines left out of the fridge. That is a cold chain breach and has its own form.
We check Queensland Health's immunisation page every day, so this link always points at the current version of the form.
The form has not changed. What changes is that you no longer have to find the information before you can fill it in.
The dashboard shows Expired and Expiring Soon for every batch, using the expiry dates scanned in when the stock arrived.
From the dashboard, or while scanning stock out, choose Discard. The Queensland Health form opens with that batch filled in. Add more lines if you are clearing several.
Save as PDF and email it to QHIP-ADMIN@health.qld.gov.au. The discarded doses are already off your stock and in your wastage history.
| Field on the discard or transfer form | Where ImmunaStock gets it |
|---|---|
| Practice name, ISP number, contact details | Saved once in your clinic settings and reused on every form. |
| Vaccine name | From the batch you selected. |
| Batch number | Read from the pack's data matrix when the stock was scanned in. No squinting at the vial. |
| Expiry date | Recorded at stock in. Month-only expiries are treated as the last day of that month. |
| Number of doses discarded | The quantity on hand for that batch, editable if you are only discarding some. |
| Reason (expired or other) | Pre-ticked as expired when the batch is past its expiry date. |
| Date of discard | Today, editable. |
Queensland Health uses one form for discards and transfers, and a different one for cold chain breaches. Sending the wrong one slows everything down.
Vaccines past their expiry date, or damaged packs. Use the Immunisation Discard or Transfer Form. Stock should not be discarded before its expiry date.
Moving stock between practice locations. Same form, with the receiving location recorded.
Vaccines left out of the fridge, or stored or transported outside +2°C to +8°C. Do not discard them and do not use the discard form. Submit the Cold Chain Breach and Light Exposure Report Form and keep the stock refrigerated and isolated until QHIP or your local Public Health Unit tells you what to do.
NT clinics report wastage through NT Health's online vaccine wastage report rather than a PDF. ImmunaStock links to it from the same Discard screen.
No. You print or save the completed form as a PDF and email it to QHIP-ADMIN@health.qld.gov.au, as Queensland Health requires. It just arrives already filled in from your stock.
Queensland Health's instruction is that stock should not be discarded before its expiry date. If vaccines have been stored outside +2°C to +8°C, do not discard them until QHIP or your Public Health Unit advises. Report that with the cold chain breach form instead, not the discard form.
If no day is printed, the expiry is the last day of that month. ImmunaStock applies that rule when it records the batch, so the dashboard and the discard form both use the right date.
Yes. Every discard is recorded against the batch, so your wastage history and monthly summaries are ready when your PHN or an accreditation visit asks for them.
QHIP and NT Health order, discard and cold chain breach forms are included in the Premium plan at $119 AUD per month. Everything is unlocked during the 30-day free trial and no credit card is required.
Start your free 30-day trial. Scan your fridge in once, and every discard form after that is already filled in. No credit card required.
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